COMMON MISTAKES WHEN ORDERING CUSTOM CORPORATE APPAREL FOR EVENTS AND HOW TO AVOID THEM

Introduction

Ordering custom corporate apparel for an event sounds straightforward, but there are several common mistakes many businesses make. Whether you are organizing a conference, trade show, or company gathering, getting your apparel right is critical for branding and team unity. In this guide, we’ll explore the typical errors when ordering custom shirts, hoodies, hats, and more, and provide tips on how to avoid them, ensuring a smooth process and great results for your event.

1. Not Planning Ahead for Your Event

One of the biggest mistakes is waiting too long to start the apparel ordering process. Custom apparel, especially in bulk orders, requires production and shipping time. Failing to plan can lead to last-minute rush fees or missing your event date entirely.

To avoid this, research turnaround times and factor in shipping. For tight deadlines, consider services offering 2-day rush or expedited delivery options. Communicate your timeline clearly with your custom apparel provider to ensure expectations align.

Tip:

• Start your order at least a few weeks prior to the event when possible.
• Ask about rush delivery fees early in the quote process.

2. Skipping the Size and Fit Check for Your Team

Ordering apparel without accurate sizing can cause dissatisfaction among recipients. Without knowing the size breakdown, you risk ordering too many smalls or XXL sizes.

Consider collecting sizing information in advance. Some companies facilitate easy group ordering via online stores allowing participants to choose their own sizes, which can help improve accuracy and participant satisfaction.

Tip:

• Request size charts for your chosen apparel.
• Offer a selection of fits, such as women's t-shirts or youth t-shirts, if your group is diverse.

3. Not Considering the Right Apparel Type for Your Event

The apparel style should fit the event’s purpose and environment. For hot summer conferences, lightweight custom short sleeve tees or performance polos with moisture-wicking fabric make great choices. For cooler weather, explore custom hoodies or crewneck sweatshirts.

Match the apparel to your event season, dress code, and audience. This ensures comfort and maximizes the usage of your custom apparel as post-event wear.

Tip:

• Browse product collections to find apparel that fits your event style and budget.
• Consider options like custom polos for professional settings or custom sweatshirts for casual events.

4. Overlooking Design and Branding Details

The visual appeal of your custom apparel depends on clear artwork and proper placement. Common mistakes include:

• Using low-resolution logos that result in blurry or pixelated prints.
• Choosing colors that clash with apparel fabric or are hard to see.
• Placing large designs on awkward areas that do not display well when worn.

Work closely with the decorator or use their design assistance to ensure your logo is optimized for methods such as screen printing, embroidery, or DTG printing.

Tip:

• Submit vector logo files for the best print quality.
• Request digital proofs before production.
• Consider subtle embroidery on the left chest for a professional look.

5. Not Confirming Quantities and Budget Early

Misjudging the amount of apparel needed often leads to ordering too few or too many items. Both can be costly — leftovers mean wasted budget, while shortages disappoint your team and attendees.

Get an accurate headcount and factor in extras for size variances, swag bags, or giveaways. Take advantage of bulk pricing to save money on larger orders.

Tip:

• Ask for quotes that include breakdowns by items and sizes to compare options.
• Consider a small buffer (5-10%) in quantities for unexpected needs.

6. Ignoring Apparel Quality and Comfort

Corporate apparel represents your brand — cheap, uncomfortable options can negatively reflect on your company. Avoid inexpensive blanks that wear out quickly or fit poorly.

Choose comfortable fabrics that your staff or clients will want to wear beyond the event. Popular choices include breathable soft t-shirts and durable performance polos.

Check out trusted brand selections such as Bella+Canvas or Next Level Apparel to balance comfort and durability.

7. Not Thinking About Multiple Decoration Methods

Each printing option suits different design needs. Overlooking this can limit your apparel's look and feel.

• Screen printing offers vibrant, durable prints for logos with fewer colors.
• Embroidery conveys a premium look, ideal for polos, hats, and sweatshirts.
• DTG printing is great for photo-quality, multicolor designs on soft t-shirts.

Review your design and apparel choice to select the optimal decoration method with your apparel provider.

8. Forgetting About Seasonal and Event Location Factors

Consider the weather and environment where the apparel will be worn. Lightweight options like custom performance tees are ideal for outdoor summer activities, while layering pieces like custom jackets or custom crewnecks work well for cooler climates.

9. Neglecting Communication and Proof Approval

Clear communication with your apparel printer is vital. Miscommunications about color, sizes, or design placement can result in costly mistakes.

Always review and approve digital proofs before production. Ask questions if something seems off or unclear. This prevents surprises when your order arrives.

10. Not Utilizing Additional Branding Products

Custom apparel is a core part of corporate swag, but don't overlook complementary items for events such as custom hats, custom drinkware, or promotional products. These items extend your brand reach and provide variety in giveaways.

FAQ

How soon should I order custom apparel for an event?

Plan to order several weeks to months in advance depending on quantity and complexity. For urgent needs, check if rush delivery options are available.

What file type should I provide for logo printing?

Vector files like AI, EPS, or PDF are preferred for crisp, scalable prints. If unsure, your decorator can advise on acceptable formats.

Can I order small quantities of custom shirts for a corporate event?

Yes! Many providers offer no minimum orders for smaller batches, perfect for smaller teams or test runs.

What is the difference between screen printing and DTG?

Screen printing uses ink pressed through a screen, best for bulk orders with simple designs. DTG printing uses digital inkjet for full-color detailed images, great for smaller batches or photo prints.

Final Thoughts and Next Steps

Avoiding these common mistakes will help you successfully order custom business apparel that looks great, fits well, and arrives on time. Ready to outfit your team or event attendees with high-quality custom tees, polos, hoodies, hats, and more? Get started with a personalized quote today and experience streamlined ordering from a trusted provider with expert support.