HOW TO SET UP A REORDER SYSTEM TO NEVER RUN OUT OF COMPANY BRANDED SHIRTS

Introduction

Maintaining a consistent supply of company branded shirts is crucial for businesses looking to reinforce brand identity, outfit employees, and provide promotional gear. Running out of essential branded apparel can disrupt operations and marketing efforts, so establishing an efficient reorder system is key. In this guide, we'll walk you through practical steps to set up a reorder process that keeps your inventory stocked, ensuring your team always looks professional and your brand stays visible.

1. Understand Your Company’s Apparel Needs

Start by evaluating your current usage and future demand for branded shirts. Consider the following:

• Number of employees or brand ambassadors who require shirts
• Frequency of new hires or events requiring apparel
• Seasonal variations affecting apparel types (e.g., short sleeve shirts in summer, sweatshirts in winter)
• Types of shirts needed, such as custom t-shirts, polos, or performance wear

Gathering this information helps forecast inventory requirements accurately.

2. Choose the Right Apparel and Decoration Methods

Select high-quality apparel styles and printing methods that fit your brand and durability needs. Underground Printing offers a variety of options including:

• Short sleeve t-shirts and long sleeve options for versatile wear
• Dri-Fit t-shirts for moisture-wicking performance
• custom polos for a professional look
• Decoration techniques like screen printing, embroidery, and DTG printing for various design needs

Choosing the right products and decoration ensures your shirts hold up over time, reducing the need for frequent replacements.

3. Set Inventory Minimums and Maximums

Define reorder points to signal when it's time to order more shirts. This involves:

• Setting a minimum stock level — the lowest quantity before reordering
• Defining a maximum stock level — the ideal quantity to have after restocking

For example, if your team has 50 employees needing shirts, you might maintain a minimum of 20 and reorder to reach 80, considering growth or events.

4. Track Usage and Sales Data

Maintain detailed records on shirt distribution and usage. This can be done with spreadsheets or inventory software. Key data includes:

• Amounts issued per month
• Sizes and styles most requested
• Returns or damaged items

Consistent tracking helps refine reorder quantities, avoiding shortages or overstock.

5. Establish a Reorder Schedule

Decide on a regular interval for reordering, such as monthly or quarterly. Reordering on a schedule based on your data helps you stay ahead of demand without tying up excessive funds in inventory.

6. Work With a Reliable Custom Apparel Partner

Partnering with a dependable company like Underground Printing helps ensure quick turnaround and quality assurance. We offer:

• Bulk ordering with competitive pricing
• Rush delivery options for tight deadlines
• Wide product selection to suit various needs

Having a trusted provider reduces lead time and stress.

7. Consider a Pop-Up Online Store for Easy Reordering

Using a custom online store allows employees or team members to reorder shirts individually while you maintain inventory control and automate orders. This is especially helpful for larger teams and organizations.

8. Automate Alerts and Purchase Orders

Utilize software tools to send inventory alerts when minimum thresholds are reached. Automation streamlines reorder tasks and reduces human error. This can integrate with your supplier’s ordering system where possible for efficiency.

9. Plan for Seasonal and Event-Based Needs

Adjust reorder quantities ahead of busy seasons, promotional events, or when launching new campaigns. For example, increase stock of custom hoodies for fall or lighter tees for summer outreach events.

Frequently Asked Questions

How many shirts should I keep in stock?

This depends on your team size and usage frequency. Analyze past usage trends and set your minimum and maximum stock levels accordingly.

What if my reorder is needed urgently?

Underground Printing offers fast turnaround options to help fulfill your order quickly.

Can I customize different shirt styles for my team?

Absolutely! From polos to performance tees and sweatshirts, we offer a wide range of customizable apparel.

Do you support small reorders?

Yes. Our no minimum product lines make it easy to reorder smaller quantities as needed.

Conclusion

Setting up a reorder system is essential for uninterrupted supply of company branded shirts. By understanding your needs, setting reorder points, utilizing tracking tools, and partnering with a trusted custom apparel company like Underground Printing, you can keep your inventory well-stocked and ready for any situation.

Ready to ensure your team never runs out of branded apparel? Get started with Underground Printing today and streamline your apparel reordering process with confidence.